Healthcare couriers should uphold the same high standards as the industry that they serve. OnTime 360 helps you to improve your communication, customization, and scheduling. These factors majorly impact your ability to satisfy customers in the medical industry. OnTime 360’s security and features will allow you to instill trust in your courier software and to build trust within your community.
Communicate
Because of the fast pace and changeable environment of the medical industry, communication with your clients and within your company must be consistent, concise, and accurate. Features such as notifications, status labels, and the OnTime Customer Web Portal will help to ensure that your company and clients are always informed and in sync.
OnTime 360 offers a variety of customizable notifications, which can be sent via text, email, or fax. These notifications can be triggered manually or automatically when certain events occur, such as a change in an order’s status label. Status labels can be changed on-the-go by drivers using OnTime Mobile to inform you and your clients of an order’s path. Order entry options can be customized and used to instruct your drivers regarding specifications that an order may require.
The OnTime Customer Web Portal can be used by your clients to place and track their orders. Users do not need to download anything to access the Customer Web Portal nor do they need to configure firewalls. This contributes toward HIPAA compliance and use in hospitals. Documentation, such as order history, can be viewed, downloaded, and printed from the Customer Web Portal. While your dispatchers and administrators can provide this information to clients, the instant access that the Web Portal provides will help to improve your communication.
Customize
The items that healthcare couriers collect and deliver are often delicate and of a sensitive nature. Confidentiality and competence are necessary for the handling of these items. Certain features in OnTime 360 can help to guarantee that the proper precautions and accommodations are made for your more complicated deliveries.
The vehicle management feature allows you to classify your vehicles to assign the right driver with the right vehicle to the right shipment. This way, if a shipment requires temperature controlled shipping, you can be sure that a vehicle that can accommodate that is assigned. Vehicle management will help you to eliminate confusion, maintain the viability of samples, and ensure confidentiality, saving you money on mistakes and growing your trusted reputation.
Status labels can also be customized within OnTime 360 to reflect your specific needs as a medical courier. Customized status labels will allow customers, drivers, and administrators to always be informed of what is happening with a delivery. The specific steps in your process will be accounted for and can be reviewed and referenced later, helping you to shape better methods within your organization.
Schedule
The medical industry is extremely fast-paced; however, regular pickups and deliveries are also required by pharmacies, hospitals, and other facilities. OnTime 360’s scheduling, route planning, and tracking features are all helpful in this capacity.
Schedules can be used to determine when certain services are available, pickup times, delivery times, and other scheduling-related options. The route planning feature can be used to determine where certain drivers will be at specific times of day and what routes they will take to arrive there. When these features are used in conjunction with one another, your daily pickups and deliveries run like clockwork.
The tracking feature can be used to view and compare the timeliness of your orders. Color coded labels can be used to inform you if orders are past pickup time, past delivery time, or within a certain number of hours of delivery time. This information can help you to determine more effective ways to use the scheduling and route planning features.